Illinois State's Automated E-mail List Policy:
E-mail will be broadcast to all faculty, civil service staff, administrative/professional
(AP) staff, and students for official University communications
using a special, automated mailing service that minimizes impact
on campus servers. The following criteria apply to the sending of
such messages:
- Broadcasting of official messages will be reserved for special
situations where it is necessary to quickly disseminate information
to any of these four campus populations.
- Messages will be kept as short as possible and will take advantage
of posting larger documents on the campus Web site with a URL
or Weblink provided in the e-mail message. Attachments are not
permitted. Unsolicited surveys via email are not permitted on campus.
- All messages broadcast using this system should end with the
following:
- E-mail broadcasts must be approved by the following designated
administrators and will be posted to the automated list by the
designated manager for that campus group:
- Faculty: John Presley (administrator) and Carol Pfoff
(mail list manager)
- AP staff: Ira Schoenwald (administator) and Sue Locke (mail list manager)
- Civil Service Staff: Ira Schoenwald (administator) and Sue Locke (mail list manager)
- Students: Steve Adams (administrator) and Dave Bentlin
(mail list manager)
- Entire campus (all people with active e-mail accounts):
Al Bowman (administrator) and Jill Call (mail list
manager)
In addition: The Campus Technology Support Group may send
campus network or host-based service outages or virus notices
to any of the five groups, on the approval of Mark Walbert
(administrator) and Carla Birckelbaw (mail list manager).
- All official e-mail broadcasts must be sent by the administrator
or manager of an automated list on behalf of the administrator
or group requesting the mail be broadcast to the campus at large.
- E-mail messages will go to everyone who is officially a member
of each campus community: faculty, civil service, AP, and students.
No one may request to be removed from the list.
The directory of staff or students comprising each list will
be updated twice a year in mid-September and mid-January. The
manager of each list has the responsibility of maintaining that
list; although a reasonable attempt will be made to proof the
list, there is no guarantee of its accuracy. Please contact the
manager of the appropriate list if someone has been mistakenly
assigned to or omitted from a list.
- All other forms of e-mail broadcasting to the campus community
at large are in violation of the campus computer Appropriate Use
Policy (AUP). Refer to the campus
AUP policy for more information.
Approved by the University Vice Presidents, September, 2000.
